• COE Student Org.
• Registering a Student Org.
• Financial Assistance for Student Org.

Organizations wishing to receive financial assistance from the Office of Student Activities must file a Fee Allocation Request with the Student Services Office in Room 122 of Aderhold Hall by the 2nd Monday in September.  The application for funding must be filed after the organization is registered with Student Activities and a copy of the registration must be attached to the funding request.  These requests are reviewed and allocations are made by a committee comprised of representatives from various student organizations.

COMMITTEE

FORM to apply for funds?

The following guidelines apply to all student organizations receiving an Activity Fee allocation.

1. Student Activity Fee funds are ordinarily only allocated only to registered clubs and organizations whose programs will directly benefit or serve a large segment of the student body. Programs and activities funded in whole or in part by Student Activity Fee Allocations must be open to any interested student.
2. Categories of clubs and organizations have been established with different request processes and operating procedures in order to accommodate the diversity of size, complexity, and purpose for the various campus organizations and programs. Each club or organization requesting funding must submit a budget proposal on current forms to the appropriate office as follows:
   • Academically related clubs and organizations, including graduate student organizations, should obtain budget request packets from the office of the dean of their respective school or college. Organizations should follow the request due dates and specific guidelines established by the school/college committee.
   • International clubs and organizations should contact the Office of International Student Life, located in Memorial Hall, and follow the request process established by the International Organization Council.
   • Club sports should apply through the Sports Clubs Council under the auspices of the Department of Recreational Sports, located in the Ramsey Student Center.
   • Programs and activities with Campus wide emphasis and non-academically related clubs and organizations should contact the Campus Life Business Office in January to obtain appropriate budget request materials to be considered for line-item funding during the allocation process each spring.
3. Each club or organization requesting funding must comply with the request process established by the applicable recommending committee for the category.
4. Student Activity Fee funds may be used to fund worthwhile programs of clubs and organizations. This does not include the ordinary operational expenses of denominational or sectarian religious activities, partisan political activities, social fraternities and sororities, nor charitable causes or contributions or events that are purely social in nature. However, any registered organization may request program assistance funds for programs that are directed to the campus as a whole, open to any interested student, and are deemed to serve, benefit, or be of interest to a significant segment of the University community. In addition, student activity fee funds may not be used for recognition awards and banquets.
5. Student organizations whose active membership includes non-university students (this is not to exclude duly elected faculty advisors) shall receive Student Activity Fee fund allocations only for student members.
6. All organizations which receive line allocations must deposit all receipts through the Campus Life Business Office and make all expenditures through that office. This specifically excludes line item organizations from maintaining private bank accounts. Any proposed exception must have written approval of the Vice President for Student Affairs or the cognizant academic dean.
7. Any allocated organizations which generate income from the sale of tickes or merchandise must use the Campus Life Business Office as the sole point of sale and are prohibited from selling such items on their own or through other outlets.
8. Student Activity Fee funds may be used to fund student travel to conventions, conferences, and team competitive events. Guidelines may be developed by the various recommending committees that limit the number of individuals funded to attend a single conference or convention, the number of trips funded, the dollar amounts reimbursed, and/or restrict the types of travel expenses funded. However, travel reimbursements may not exceed the applicable University travel expense limitations.
9. No Student Activity Fee funds shall be used to fund scholarships.
10. Student Activity Fee funds shall not be used routinely for capital outlays. This is not to exclude routine equipment or maintenance.
11. Requests for checks and purchases by an organization having Student Activity Fee funds credited to its account should be signed by a designated student member of the organization and the organization advisor. Where this requirement might impede prompt payment of obligations, organizational records must be maintained to support organizational approval of the expenditure.
12. No transfers may be made from one account to another without the approval of the Vice President for Student Affairs.
13. Unexpended fund balances as of June 30 of each year will be recalled to the Student Activity Unexpended Funds account.