Meeting Minutes

February 8, 2001
G-23 Aderhold

Present:

Stephanie Bales, Judy Harper, Pam LaSalle, Elizabeth Platt, Betty Prickett, Sandy Smith, Freita Strickland, Margaret Turner, Cindy Williams

10:10 a.m.

January 18th SRG minutes approved with a couple of changes.

Committee Reports:

Newsletter: No report.

Safety: The safety manual needs updating to include earthquakes, violent acts, and first aid, as well as general updates for safety procedures for all staff. St. Mary's Hospital, UGA Environmental Safety Services and the fire department will be contacted regarding training sessions for COE in the areas of CPR and women's defense.

Staff Awards/Social: This year will be the 6th annual Staff Awards. Betty prepared a letter to Mrs. Adams with an invitation to attend this year's ceremony and be a guest presenter. Nomination forms have been distributed to staff and are also on SRG website. Directors need to have their appointments for selection committee members to Charles by 3/15.

T-shirt: Dave plans to meet with the T-shirt supplier and get prices, then they will be ready to sell shirts. He will call a meeting with his committee next week to move this forward.

Chair Report: No report.

USCR Report: Betty attended yesterday's meeting in Sandy's place.
There were no minutes from the January meeting as it was an informal meeting. December minutes were passed as written. Sarah Fraker thanked everyone for coming to the January meeting to meet Andy Brantley.

There was discussion in January about why people cannot get to the meetings, possibly schedule conflicts or other reasons. A survey regarding the situation was given out for reps to complete and return. Elizabeth Pape stated that she wants people to look at the survey as a positive instrument and not a reprimand.
Executive Committee is schedule to meet with the president April 26th. One topic will be recommending how administrative changes are made to UGA. Seems to be a time lag in certain areas and sometimes not even getting down the channels.

Committee member positions are coming open soon for Parking Appeals. It is a two year appointment. They meet less than once a month to review and vote on appeals. Currently have two faculty and two staff serving. Position will start in March.

Sarah Fraker was invited to speak for staff at the new retiree reception to be held at the Georgia Center April 24th. Someone will check to see who is invited.

Voting is coming up. Needs to be done in April. Old members and new members should be at June meeting. This includes SRG committees as well.

Needs and Concerns Committee has not met. Safety has not met. Communications has a newsletter going out. Legislative hasn't met, but have been sending out info. One thing Andy Brantley brought up in their meeting Monday was problems with the way prescriptions are being processed and reimbursed. If you have a particular instance, contact David Williamson so they can research. Pay & Classification Committee received 43 e-mails in reply to their posting on UGASTAFF.

Soon people will be able to go on-line to change name, address, etc. rather than a personnel report being submitted every time there is a change. Overtime approval sheets are going away. Will be controlled by the supervisor and not going through Human Resources. Human Resources page is being reformatted to be more user friendly. Counselors in staff benefits are being assigned calls on a last name alphabetical basis so that you get the same person each time you call.

There was no old business. New business - Liz Stitch addressed the concern of social security number being on the new insurance card and identity theft and if there was anyway to petition the Board of Regents to assign another number other than s.s.#. Liz called Blue Cross/Blue Shield and was told it was done by Board of Regents who was of no help. Sarah will bring up at statewide meeting. The policy of destruction of paperwork was brought up, has learned that a recycling company picks up. Sig Burton said their instructions are to shred confidential documents. If it's not in a file with controlled access, then it is shredded. Board of Regents is revamping records policy and it should be done and on-line this month.

Next month's meeting will be at 2:00.

Old Business: Welcome Packets will be compiled at end of the today's meeting.

New Business: None.

Meeting adjourned @ 11:20a.m.