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Staff Representative Group Meeting Minutes
G23 Aderhold Hall
April 10, 2007
Present: Freita Strickland, Mike Gorman, Susan Christopher, Barbara Galvond, Stephanie Bales, Jackie Rosumny, Caroline Wooten, Elizabeth Platt, David Avin, and Marianne Roberts.
Old Business
- Minutes
Minutes were approved for the 3/9/07 meeting and Mike will post them on the SRG website. - Standing Committee Reports
Safety Committee (Mike Gorman)
New Emergency Notification System from the Office of Security and Emergency Preparedness is being tested this month. The system is currently being tested with 1-2 persons per building and will eventually be rolled out for everyone. The Emergency Notification System will notify individuals of emergency situations by means of email, phone numbers and cell phones. It will play a recorded message and be sent to any and all phones (home, office, cell, etc.) and email addresses that the individual requests. The system can notify all devices within 3 minutes. Tentative plans are to have the system up and running by the beginning of fall semester. The Committee is also looking to put emergency procedures and exit maps in all classrooms and conference rooms.
Newsletter Committee (Julie Range)
No report at this time. Will have meeting after Staff Awards.
Staff Awards Committee (David Avin)
Dr. Jenny Penney Oliver will present the years of service award and Bill Stauff will present the retirees at the Staff Awards. Invitations have been sent out and email reminders for assistance to set up, clean up, and directions will be sent as a follow-up. Quotes have been written up and give to Bill and June for their presentations, and a card has been prepared for the Dean. Door prizes have been cancelled.
- Special Committees
By-laws Committee (Jackie Rosumny)
Jackie and Caroline looked at the election process and the SRG By-laws.
Under Section I, Membership, the representatives for the Dean’s Office units (216) will be broken out into three groups with three separate ballots cast for each area.
The breakdown is as follows:
1. OIT
2. Research Centers (9)
3. Business Office/Student Services/Dean’s Office
The question was raised if no-one wants to be the SRG Representative for their area - What would happen?
If someone is elected and doesn’t want to serve on SRG, then the Unit will ask for volunteers. If there are no volunteers, then the Department Head will appoint or strongly suggest that someone represent the Department. If a situation arises where no-one wants to be the SRG representative, the Department Head will need to state in letter to the Dean that the Department will not have a representative.
This will be amended to the SRG By-Laws:
1. Vote
2. Volunteers
3. Department Head has option to appoint
4. Letter from Department Head to the SRG Chair and copied to the Dean.
The current representative counts the votes for the representative and alternate from the Department/Unit. The person with the most votes is the representative and the next most votes is the alternate.
Please send the elected names in an email to Freita and bring the ballots to Mike Gorman for the Archives.
The outgoing representative and the newly elected representative will both attend the June SRG meeting.
A couple of other changes were made to Section II, Elections.
1. Section II, paragraph 2, “After serving one term, an individual…” will be changed to “After serving on term, a representative…”
2. Section II, paragraph 5, first sentence, change to “…after serving one year as representative or alternate.”
At the May meeting, the SRG will decide to address Section II, paragraph 5 if the new SRG lacks anyone with SRG experience.
Stephanie made a motion that representatives email the SRG Chair (Freita) with a notation of whether the person was new to the SRG or had experience. The motion was seconded by Barbara and approved.
Report of Chair
Freita is scheduling a counter-proposal budget meeting with Dr. Hoy for fiscal year 2008. The FY 2008 budget is still under consideration and should be finalized mid-April to May. $2,600 for next year’s budget with $2,200 allocated for Staff Awards and $400 for socials. David also added that the plaques, certificates and monetary awards cannot be included with the budget due to changing numbers of retirees and service awards each year. This should be supplemented with the monetary awards.
Staff Council Meeting (Mike Gorman)
The statewide Staff Council Conference is at Southern Polytechnic State in Marietta on October 4-5. Chancellor Davis will be the keynote speaker.
The Art School construction is ahead of schedule. The plans for Tate II will be online soon.
The manager of Parking Services will be asked to address the Staff Council at the May meeting.
The University Council has an Ad-Hoc Committee looking at the Criminal Background Check policy from the Chancellor. The Committee is working with other state institutions to formulate procedures. They are looking at the University of California-Berkeley model with Georgia State.
The Staff Council is working on a staff census for classified staff.
Expanded Administrative Council Meeting (Freita Strickland)
No meeting in April.
New Business
Caroline Wooten leaving UGA on May 18th.
David Avin announced that the eligibility for Staff Awards will be put on the SRG website with updated information for anyone to submit a nomination.
Meeting adjourned.
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