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Training and Development Survey
Former Bylaws
Preamble
The Support Staff of the College of Education assist faculty and administration in the development and implementation of the University of Georgia mission -- "to teach, to serve and to inquire into the nature of things." The representative body shall be called the Staff Representative Group (SRG).
Function
The SRG has been established at the request of The University of Georgia President to serve as a channel of communication between classified staff and College of Education administration for the promotion of the general welfare of the University. The SRG shall strive to address issues of concern to COE staff and shall forward to the University Staff Council those issues that would be of concern or interest to the entire University staff.
Definition
Support Staff consists of all classified, non-classified, and administrative classified (non-faculty), bi-weekly or permanent hourly employees budgeted half-time or more, having been employed within the College of Education.
Article I
Membership
Section I:
Representation
Membership of the SRG shall be elected by and from the support staff, as defined, working within the College of Education for at least six months.
Representation shall be determined by the number of employees in each School and the College Wide Unit. Each of the five units shall have one (1) representative and one (1) alternate for every 25 eligible staff members. Breakdown for membership is as follows:
- School of Health and Human Performance
- School of Professional Studies
- School of Teacher Education
- School of Leadership and Lifelong Learning
- College Wide Unit
Article II
Elections
Section I: Elections
The election process shall be conducted through a list of all eligible support staff of each of the five units. The Vice Chair shall prepare and distribute the ballots to the representatives of each school/unit at the March meeting. Ballots shall be returned to the representatives for counting. Representatives shall then notify the Chair of the results of the election. Ballots shall be kept by the Secretary of the SRG for a period of one year in the event of the need for replacement of representative or alternate.
Those individuals receiving the most votes shall be the elected representative(s) and alternate(s).
Newly elected representatives and alternates shall attend the May and/or June meetings as non-voting members before officially beginning their term on July 1.
Section II: Terms
Terms shall be based upon the fiscal year rather than the calendar year. Elections within each unit shall be completed by April 15th. Results shall be sent to the SRG Chair who shall compile the new list of all representatives and alternates to be forwarded to the Dean of the College of Education.
Representatives are eligible to serve for two consecutive two-year terms (4 years). After serving two terms, an individual will not be eligible for re-election for at least two years.
During any elected term, the alternate would be designated to continue in the event a representative could not complete their term. A new alternate shall then be appointed by the SRG Chair from the list of eligible staff submitted for the original vote.
It is determined that a term shall cease when any member or alternate of the SRG terminates employment; transfers outside the College of Education; or transfers outside the unit they are representing.
Current representatives and alternates are eligible for office of Chair or Vice-Chair after serving one year. Other officers are eligible to hold office in the year of their election to the SRG.
Alternates will have voting rights only when representing an elected member.
Article III Responsibilities
Officers shall consist of Chair, Ex Officio Chair, Vice-Chair, Secretary, and Archivist. Election of a Chair and Vice Chair of SRG shall be by secret ballot prepared by the Secretary for distribution at the May meeting. Eligibility for election for Chair and Vice-Chair shall be from the individuals having served on the SRG for at least one year. Other officers shall be appointed by the Chair from the membership at the July 1 meeting.
Only currently seated members will be eligible to vote. Voting members are those current members whose terms end on June 30. New members will have voting rights after July 1.
Section I: Officers
- Chair - The Chair shall be responsible for overseeing, scheduling and conducting all SRG meetings and shall serve as co-representative to the University Staff Council in the absence of the University Staff Council Representative and co-chair (co-representatives are allowed only one vote). The Chair shall be elected by and from the SRG for a one (1) year term of office and may not serve as Chair for more than three (3) consecutive years. At the end of term as Chair, this individual shall serve an ex-officio term of one year.
- Vice Chair - The Vice Chair shall assist the Chair and perform the duties of the Chair in his/her absence. The Vice Chair shall serve as co-representative to the University Staff Council in the absence of the University Staff Council Representative (co-representatives are allowed only one vote). The Vice Chair shall be elected by and from the SRG for a one year term of office and may not serve as Vice Chair for more than three (3) consecutive years.
- Ex Officio Chair - The position of Ex Officio Chair shall be filled by the outgoing Chair. The term of this office shall be a one (1) year term. The purpose of this position is to guide the incoming Chair. The Ex Officio Chair will be a non-voting member. However, if they are re-elected as a representative, they will be allowed to vote.
- Secretary - The Secretary shall be appointed from current representatives for a one year term. The Secretary shall be responsible for taking minutes, maintaining records, and distributing information within the SRG. The Secretary may not serve for more than four (4) consecutive years.
The Secretary shall be responsible for sending copies of the minutes to the Chair for distribution. - Archivist - The Archivist shall be appointed from current representatives for a one year term. The archivist shall be responsible for organizing and maintaining copies of all correspondence originating within the SRG. The Archivist may not serve more than four (4) consecutive years.
- University Staff Council Representative - The USCR shall be appointed from current representatives or alternates for a two year term. The USCR shall be responsible for attending UGA Staff Council meetings, voting on behalf of COE staff, and reporting information at the following SRG meeting. The USCR may not serve for more than two consecutive terms.
Section II: Attendance
Representatives are expected to attend every meeting. If any representative is unable to attend three (3) consecutive regular meetings, they shall be replaced by the current alternate. Alternates are encouraged to attend every meeting.
Non-representatives are welcome to attend all SRG meetings. Alternates are encouraged to attend all meetings to keep informed of existing and upcoming issues.
Article IV Committees
Section I: Executive Committee
The membership of the Executive Committee shall consist of the Chair, Vice-Chair, Secretary and Archivist elected from the membership of the SRG. The Executive Committee shall meet throughout the year as necessary to develop the agenda for upcoming meetings.
The Executive Committee shall consider and refer to the appropriate committee any issue that affects the general welfare of the College of Education or that concerns the support staff.
The Executive Committee shall meet with the Dean of the College as is deemed necessary.
Section II: Standing Committees
Standing Committees shall be determined by the SRG. Committees shall consist of at least three and no more than five members. The Head of each committee, being appointed by the Chair, can be any qualified support staff member. Members of the Standing Committees shall be appointed by the Head.
Terms of Committee Heads shall not exceed two (2) years.
Appointment of Committee Heads shall take place at the July meeting.
Each committee is empowered to investigate issues in its area of responsibility for report to the SRG. Committee members are full participants in the business of the committee to which they have been appointed. Committee members who are not members of the SRG, may participate freely in reports and presentations of the committees to the full SRG.
Section III: Ad Hoc Committees
The Chair shall recommend to the SRG any Ad Hoc Committees as deemed necessary. Heads of these committees shall be appointed from qualified support staff and shall in turn appoint the committee members.
Article V Meetings
Section I: Meetings
SRG meetings shall be set at the July meeting by the Chair. The Chair shall notify members of upcoming meetings at least 10 days in advance of the meeting date in order that items of concern be submitted for inclusion on the agenda and consideration at the upcoming meeting.
Notices shall be sent through E-mail to members who are able to receive messages, otherwise, a hard copy of notices shall be sent to members.
Section II: Quorum
A simple majority of the voting members of the SRG will constitute a quorum. Motions may be passed by a majority of those present and voting. The SRG may not conduct normal business if a quorum is called and found lacking. The meeting shall be rescheduled by the Chair.
Section III: Order of Business
The order of business at regular meetings of the SRG will be as follows:
- Old Business
- The presentation of the minutes of the last meeting of the SRG, their corrections, if any, and their adoption.
- Reports of standing committees and discussion thereof.
- Reports of special committees and discussion thereof.
- Reports of Chair
- Other
- New Business
- Adjournment
Article VI Amendments to the Bylaws
The SRG shall have the power to alter, repeal, or amend these Bylaws, or to adopt new Bylaws. Copies of proposed amendments of Bylaws shall be sent to all representatives. A simple majority vote of eligible representatives is required for action on any amendment or proposed Bylaws.
Article VII Rules of Order
The COE/SRG Bylaws shall be the guide used for parliamentary procedure for SRG meetings.
Revised 5/23/01
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