Department Head/Unit Director must contact the Associate Dean for Faculty and Finance to request permission to launch a staff search. The Dean’s Cabinet will review the request and the AD for Faculty and Finance will notify the requesting DH/Director of the decision.
Search Process
- After approval, post the position in iPaws. The HR Job Titles and Descriptions webpage will assist you with determining appropriate job title.
- After HR posts the position, send an announcement to the Dean’s Office to alert all staff about the vacancy via COEfyi.
- After the position closes in iPaws, the Department Head or Director will form a search committee to review the applicants and interview those who best meet the qualifications for the position.
- EOO form #1 must be completed on all candidates interviewed.
- Search files need to be maintained for one year.
Offering the position
Once the committee decides on the applicant to recommend for the hire the DH/Director will contact them to make a verbal offer. If the applicant accepts, a hiring proposal is initiated in iPaws. The applicant is sent an offer letter and background consent form to be signed and returned to the Department/Unit. The original signed offer letter and background consent forms should be sent to Faculty and Staff Services.
Salary offer guidelines
If the candidate is an UGA employee:
- up to their current salary plus 10% or the base salary of the position and 15% whichever is higher.
- If a higher salary is appropriate based on experience and proposed duties, the unit head must discuss the proposed salary with the AD for Faculty and Finance. After the AD approves the salary then a Request for Salary Action must be completed and sent to HR for approval.
- Staff who move laterally or to a position with a lower pay grade moves cannot be paid more than their current salary.
If the applicant is not an UGA employee then they can receive the base salary for the position and up to 15% with the prior approval by the AD for Faculty and Finance.
After employee hiring
- A message will be sent from HR once all approvals are obtained (hiring proposal and BI).
- Notify applicant so that they can turn in a resignation notice, if applicable.
- Designate the position as filled in the iPaws system.
- Work with new employee to complete the required employment procedures.
- Send a welcome message for the new employee to the Dean’s Office to be posted to COEfyi.
- Notify OIT to add employee to the appropriate COE ListServs.