Instructions for Office Managers in the use of the Administrative Tools Area

If you have any questions while completeing or creating your evaluation, please contact:

OIT Computer Help Desk <coehelp@uga.edu> 542-8007

2. Enter your UGA MyID username and password into the appropriate boxes provided on the login page (as shown in the image below)and click on the submit button.

If you don't remember your MyID username or password, click on the link provided <http://www.uga.edu/myid/>on the login page to go to the MyID home page. On the left side of this web page is a section entitled MyID tools. The first link under here is Forgotten MyID or Password. Click on this link and follow the instructions on that page.

3. Once you have successfully logged in you will see the COE Eval Office Manager Area and the Evaluation Adminstration tools Area as shown in the image below.

welcome

4. Click on the link under the "Evaluation Adminstration tools" heading, and you will see the page below:

admin

5. Once you are in the "Evaluation Adminstration tools" area, there are four options; Add a student to a course..., Verify the student roster OR delete a student from a particular course..., Alter the instructor of record for a particular course..., and Move all students from one call number to another call number...

a. The first option, Add a student to a course..., you simply fill in the information requested, click the "Add student" button, and the student will be added to that course. The program will not allow a student to be added to a course more than once, so if the student is already in the roster for that course the program will inform you of that and not add them again. If you'd like to double check who is listed for that course, or verify that the student you added is listed, use the next option.

b. The second option, Verify the student roster OR delete a student from a particular course..., will display all of the students listed as enrolled in that course with a checkbox next to each name (displayed below). If you only want to verify that the list is accurate, click the link that says Go back to the Admin area or the link that says Go back to the Welcome page.
If you want to remove someone that should not be on your courseroll for whatever reason, check the checkbox next to their name and click the button that says "Delete the checked students from this course".

c. The third option, Alter the instructor of record for a particular course..., presents you with a drop list of all of the courses you have access to, and a drop list of all of the instructors. To change the instructor of record for any course, choose the call number from the first list and the person you want to make the istructor of record from the second list. Then click the button that says "Alter instructor for this course".

d. The fourth option, Move all students from one call number to another call number..., is for the instances when two courses are offered, but neither of them is filled. If both classes are folded into one class, only the students listed in the Registrar's data will have access to the correct evaluation when they login to the system. This option is to solve that issue. There are two drop lists, both containing course name and call numbers. The first one is the students who need to be moved, and the second one is where they need to be moved to. Choose two call numbers, and click the button that says "Move students".

5. Options 3 and 4 are only available to Office Managers, so you may be asked by your Faculty or Department Head to perform these tasks.