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About the Office of the Associate Dean for Research & External Affairs
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Graduate Student Travel
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We have put this program in place to encourage our COE students to grow professionally by encouraging them to write and present, on a first author basis, at major significant conferences.
Partial support for graduate student travel
is available on a quarterly basis for those students who are presenting
at regional, national, or international conferences. Departmental and school
financial support of student applications is encouraged.
The Dean's Office will provide a limited amount of financial
support (on a competitive basis) to assist graduate students
in presenting dissertation/thesis or other student-initiated
research findings at scientific and professional meetings.
Graduate students in the College may also be eligible
for travel support from the Graduate School. Keep
in mind that the Graduate School's eligibility critera,
application procedures, and deadlines may differ from those
followed in the College of Education.
Please carefully review the application checklist to ensure that all required documentation is included. Students whose applications lack the required information will be removed from consideration for funding. Please deliver your application to your department for review, approval, and submission to the Dean's Office. |
Cover Sheet
Amounts of Support:
Typical awards will range from approximately $50 to $500.
The amount of the award will be based on such factors as prevailing costs
at the meeting site, distance traveled, whether the meeting is regional, national, or international, and the availability of funds. No student will be reimbursed
for more than the actual cost of the trip.
Eligibility:
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Applicants must be enrolled as graduate-degree students in the College
of Education at the time of application. Students must be in good
academic standing. Preference will be given to doctoral students
and those engaged in full-time study.
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The applicant must be the first author of the submitted abstract and must provide clear proof of first authorship.
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The meeting or conference must be of regional, national, or international
significance.
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Applications must carry the endorsement of the student's major professor
and the approval of the appropriate Graduate Coordinator or Department
Head.
- Approval of travel requests for any given student will be
limited to one per fiscal year. The fiscal year cycles begin with the June 1 deadline and end with the March 1 deadline.
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Funding will not be provided to students employed as instructors or classified
employees.
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Reimbursement will not be made for travel undertaken prior to receiving
written approval. However, an application can be submitted with a pending notification for acceptance of a presentation if the conference is taking place during the current funding cycle.
Use of Funds:
Funds may be used only for registration fees and travel-related
expenses (including subsistence) that are essential for conference/meeting
attendance and the presentation of student-initiated research.
Application Procedures:
Each application must include the following:
- Application Coversheet with appropriate signatures of endorsements from the major professor and appropriate Graduate Coordinator or Department Head (space for endorsement is provided on the cover sheet).
- A typed "Request for Authority to Travel"
form (available in the student's department)
- An abstract of the research to be presented
- Evidence that the submission has been accepted for presentation (or a pending acceptance may be submitted if it is within current funding cycle)
- A brochure or other information which describes the meeting
or conference, not necessarily cost information, but descriptive, i.e., a mission statement
- Clear proof of first authorship must be provided
All requests should be thoroughly reviewed at the department
level before submission to the College's Office of Research and External Affairs. Each department's requests must
be received as a group prior to the deadlines specified below. Departments may wish to submit their requests in order of priority.
Deadlines:
There will be four award cycles during the year, with the following
College due dates for requests:
Deadline
June 1
September 1
December 1
March 1 |
Travel Dates
June 15 to September 30
October 1 to December 31
January 1 to March 31
April 1 to June 14 |
If the deadline falls on a weekend or holiday, applications will be due the following
business day. Decisions will be made approximately two weeks after
each deadline. Students will be notified in writing, and
funds will be transferred to the student's budget unit and will
be disbursed through usual purchasing and reimbursement policies
and procedures.
Contact:
Gabrielle Mason
G-10 Aderhold Hall
Phone: (706) 542-4558
Fax: (706) 542-8125
Email: gmason@uga.edu
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